Below, you’ll find legal documentation for all Wargaming.net products & services.
Date: September 7, 2018
Previous version: 1.0
Vision and Scope
Data Controller and Data Protection Officer:
Wargaming Group Limited
Attn: Data Protection Officer
105, Agion Omologiton Avenue, Nicosia 1080, Cyprus
Collection and Use of Your Personal Data
Personal data means any information relating to you that identifies you or could reasonably be used to identify you, and that is recorded in any form. It includes your name (in English and native languages), address, education, contact details, current job title and employer, any attachments (such as CV, cover letter), your passport details and the passport details of your dependents (for travel arrangements only).
Wargaming, as Data Controller, collects, processes and uses the personal data you submit through the following channels: Wargaming Careers website, Wargaming Mobile Careers website, BigWorld Tech Careers website, Job Boards, LinkedIn, International Game Developers Association, recruitment agencies/search firms and Careers Fairs, for the purposes of processing your application as further described below.
Additionally, we may collect and process your personal data from the following publicly available sources, provided collection of the data is necessary and relevant to the performance of the job which you apply for and provided we are allowed to do so by national laws (“direct search”): LinkedIn, Facebook, Twitter and other social media platforms, Google, Xing, Telegram.
Before making a final decision to recruit you, we may collect and process information relating to your criminal record in order to satisfy ourselves that there is nothing in your criminal convictions history which makes you unsuitable for the role. We seek to ensure that our information collection and processing is always proportionate. Background checks are carried out by a background check provider.
Purposes of Processing Your Personal Data
Any personal data you provide to Wargaming will be used to process your application for the specific position you have applied for. In accordance with applicable law, your personal data may be retained and used to process your application for other open positions within Wargaming and its affiliates which may be suitable, unless you object to such processing in which case they will be deleted.
The processing of your personal data is based on Article 6(1)(b) of the GDPR. We need your personal data in order to conduct the recruitment process, and we will not be able to consider you for a job offer when you do not provide us with your personal data.
Any processing of personal data from other sources is based on Article 6(f) of the GDPR.
When we retain your personal data for other open positions, we do this based on Article 6(1)(f) of the GDPR and in order to give you the possibility to work with us in the future, even though we are currently unable to offer you a position.
We will delete your personal data as soon as it becomes clear that an offer of employment will not be made to you or is not accepted by you, unless we believe that you might be suitable for other future open positions and you have not objected to this, or unless we need to retain your personal data for the preparation, filing or defense of legal claims. If we retain your personal data for other open positions, we will not store your personal data for this purpose for longer than 3 (three) years.
Transfer of Your Personal Data
By submitting your application, you transfer your personal data to Wargaming in Cyprus. Your personal data may be shared with other Wargaming affiliates to contact you about the specific position you applied for and future job openings. For these reasons your personal data may also be transferred outside the European Union or the European Economic Area. In such case, Wargaming guarantees an adequate level of personal data protection, including but not limited to, by entering into standard data protection clauses adopted by the European Commission with its affiliates.
Security for Your Personal Data
Wargaming uses appropriate administrative, technical, personnel, and physical measures to protect your personal data. Hard copies are kept in locked filing cabinets with only certain authorized individuals having access to the information. All electronic data are kept secure on corporate drives with only select authorized individuals having access to the information. Your personal data are also protected through confidentiality undertakings entered into by all persons processing your personal data.
Use of Third-Party Service Providers
Wargaming may engage third-party service providers, such as recruitment agencies/search firms and providers of recruiting software and applicant tracking system, e.g. Greenhouse Software Inc. (USA) and G Suite by Google LLC (USA), with whom Wargaming contracts as part of its normal business operations to carry out recruitment-related functions. Wargaming diligently selects such service providers and enters into written agreements with them ensuring that such providers (i) have adopted adequate data protection and security measures to safeguard your personal data; (ii) only use your data as instructed by Wargaming and for no other purposes; and (iii) store your personal data only within the terms of the agreement. Each third-party service provider guarantees an adequate level of personal data protection, including but not limited to, by entering into standard data protection clauses adopted by the European Commission.
Your Privacy Rights
You have the right (i) to request from us access to your personal data as well as the right to data portability; (ii) to request from us rectification of your personal data; (iii) to object to the processing; and (iv) to request from us erasure of your personal data. If you would like to exercise any of your rights, please go to https://wargaming.com/en/privacy/ and submit the relevant request.
You also have the right to lodge a complaint with a supervisory authority.